Due Again Versus Repeat Every Omniofocus
There are certain things in life y'all have to practise on a repeated basis and everyone has them. Think of paying your rent or mortgage, your weekly review and the groceries you purchase. You can take information technology a step farther and include your (daily) habits and rituals. These tasks and items tin all be reflected in your chore management system ,and we will show you how to include them in your OmniFocus setup.
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Quick Summary
- Repeating tasks tin automate and speed up task cosmos.
- Make a reflection of your existent world repeating tasks and put them in OmniFocus.
- It's possible for tasks to echo just on a business solar day or on weekends in OmniFocus.
One of the great features of Omnifocus is the power to have repeating tasks. Instead of ticking off a chore and manually recreating the aforementioned one, as presently every bit you finish the task and tick it off, OmniFocus tin be instructed to immediately recreate the aforementioned job for you. This is really useful for tasks yous have to do repeatedly. Have the elementary case of paying your rent – you lot can create a task each month that says "Pay rent" only this tin can be simplified by making the task in one case and setting it up to exist a repeating task that shows upward at the start of every calendar month.
With help of the Omnifocus inspector yous can tweak the settings of tasks. Past default none of your tasks will be repeated – this is something yous have to manually gear up upward. To show you how, select any task and fire upwardly the Inspector (SHIFT + CMD + I or Inspectors > Show Inspectors).
Repeat every is the setting y'all will employ the most. Once yous complete a task, Omnifocus will set the due appointment to the interval you've gear up. For instance, if you've set it to repeat every week and you lot first created and completed it today, the due date will exist seven days after. This volition go on each time you complete the task. So if you created a task and completed a job on the 1st, the next due date is on the eighth. Let'southward say yous complete the task earlier the 8t, i.due east. on the fifth, the adjacent due date will be the 15th (not the twelfth) because the baseline was initially set on the 1st.
This is different from the Due Again setting that sets due dates based on an interval after the completion date. And then allow'southward say you lot create a task on the 1st with a due once more interval of a week. That means your chore's due date is the 8th. However, if you complete information technology before the 8th, the new due date will exist calculated a week later from the mean solar day you lot completed it. So if yous completed the job on the 4th, the new due appointment will be the 11th. This works similarly for the Start Again setting except that it will affect the start date instead of the due date.
Why is this useful? This is not bad for tasks you need to practise repeatedly but don't necessarily have a stock-still deadline or starting appointment. For example, I have to order groceries once a calendar week (that last about a week and I usually society every Wednesday) so I set the due once again setting to once a calendar week. Which 24-hour interval I club doesn't really matter but I take to do information technology at least one time a week. Sometimes I finish my foods faster than expected, so I have to club again but with the due over again setting I can remind myself that it's one week from the twenty-four hours I ordered information technology, not every Midweek.
Another case is that I have a task "Review Getting Things Done (GTD)" that I want to do in one case a twelvemonth but have no deadline for. I set up the get-go again setting to in one case a year and once I consummate information technology, information technology won't be visible to me till 1 year later.
Now that you lot have a basic thought how repeating tasks work, let'southward show real life examples so you can implement this and brand your life easier.
One time a day/week/month/quarter/twelvemonth
The typical way yous will use this characteristic is for tasks yous practise once a day, week or month. You can also extend information technology to every quarter (fix repeat interval to three months) or year.
Examples:
- Daily/weekly/monthly review.
- Articulate your inbox at the end of each 24-hour interval.
- Re-aligning your goals every quarter.
Due on same twenty-four hour period every month
Some deadlines are always the same each month. Perhaps information technology's a report you lot have to ship to your boss or the rent you pay to your landlord. These are good candidates to have as repeating tasks.
You can likewise fix deadlines for yourself that are on repeat. However, you lot want to exist very careful with this. As a general rule, endeavor to limit the number of imaginary deadlines yous have. In other words, if a task is actually due that day, information technology's completely fine to put it in OmniFocus with a repeating due date. However, if y'all set a random due date for each month, exist very careful. It's easy to set them and to procrastinate on them because in that location is no "real" pressure – it's just a random and imaginary due date. Some do like working with due dates, and so if that works for y'all, more ability to yous. As long every bit it gets the job washed, that is what counts. Nosotros always encourage effectiveness over efficiency.
Examples:
- Paying rent / mortgage
- Reviewing monthly (business organisation) reports
- Check in with personal trainer on fitness progress
In some cases you can take it a step further and ready repeating tasks for deadlines that due the aforementioned day each yr. For example, in some countries, the almanac taxation filing is the same date every year.
Merely on Business organisation Days or Weekends
When you separate work items from personal items in OmniFocus, having certain tasks repeat only on business days is a really useful office to take. It wasn't until recently that this was possible. Now y'all can set tasks that simply repeat on Mon through Friday.
Examples:
- xv minute standup meeting with team (if it's not on fixed time each day).
- Phone call at least five prospects.
- (Insert whatsoever procedure you do earlier leaving work).
The inverse is too useful – you tin can have repeated tasks just for the weekend. Just select to only take it repeat on Saturday or Lord's day, or on both days.
Examples:
- Clean bath.
- Work on that hobby project.
- Program your week ahead.
Next Deportment
Think of things you lot do on a repetitive ground and make a reflection of that in your OmniFocus setup. Pay careful attention to the fourth dimension interval yous use and what kind of repeating task you lot prepare upwardly (repeat every, start again, due again).
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Source: https://www.asianefficiency.com/task-management/repeating-tasks-omnifocus/
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